email - Old City Web Services

1. Customers prefer an email address at your domain.

You may have had your Yahoo, Hotmail or Bellsouth account for years, but when it comes to doing business online in 2011, customers prefer the professional touch of an email address at your domain. For example, if your website is bobswidgets.com, your professional email address should be something like owner@bobswidgets.com or talktous@bobswidgets.com.

2. You can still have your email forwarded to your old address.

As an Old City Web Services customer, you have the option to choose whether you check a separate inbox for your website email online or have it forwarded to another email account. If you’d prefer to save time and only have to check one inbox, let us know and we will forward your business email (like owner@bobswidgets.com) to your personal email account (bob@bellsouth.net). You can also have up to 10 business email addresses with each domain you host with OCWS.

3. When selecting an email account, don’t be afraid to get creative!

It’s common to see email addresses on the web like contact@bobswidgets.com or info@bobswidgets.com, but common isn’t always good. Those email addresses tend to get spammed more than others, so we advise injecting a little creativity into your email address. It will also make your address more memorable for your customers.

4. Send photos as attachments instead of pasting them into your email.

If you’re sharing pictures with someone over email, they will receive a higher quality image if you attach the file to your email instead of pasting the picture itself into the body of the email. In

WorldClient, it’s as easy as clicking on the paperclip button, choosing your file, and clicking the “Add as attachment” button! In Microsoft Outlook you can click the paperclip, select the file and press “Insert.”

5. Don’t forget about your junk mail!

While the filters on your email might catch a lot of spam and add it to your junk folder, it can also catch a few emails that are not junk. Make sure you check your junk mail folder once a week to see if there’s anything that was put in there by accident.

1. Don’t save passwords in smart phones and laptops.

Sure, it’s more convenient to save your passwords for certain websites on your mobile device so you don’t have to enter it every time. But imagine how easily you could lose your phone or laptop, either by accident or at the hands of a thief. Now you’ve given a stranger direct access to your personal accounts. Take the extra time to enter your password, you won’t regret it.

3. Write your passwords down and store them safely.

It can be easy to forget your passwords, especially when you change them often. Keep a current list of your passwords in a safe location at home just in case. You may also want to write down answers to security questions (some sites use them for added protection) in case you need to reset your password. Each time you update the list, shred the old one.

5. Where possible, use computer generated passwords.

It’s tempting to create passwords from pet names, birthdays, kids names and other important monikers and digits in your life. But sometimes those passwords can be easy to decode, making them unsafe. Instead, consider using a computer generated password. There are several websites available that can create a random group of letters and numbers for you–just make sure you write it down (as we said in #3) since they can be difficult to remember!

E-Mail: 5 Tips You Need to Know